17/10/2025
The use of information and communication technologies requires particular attention to be paid to the protection of privacy.
DNP Photo Imaging Europe (DNP PIE), in its capacity as Data Controller, attaches paramount importance to the confidentiality of the personal information it collects and undertakes to comply with the applicable regulations regarding the processing of personal data, in particular the General Regulation (EU) n° 2016/679 on the Protection of Personal Data (known as the “RGPD”).
The purpose of this policy is to inform you of our practices regarding the collection, use and sharing of information that you may actively or passively provide us through our website sharingbox.com (hereinafter referred to as, the “Site”).
We recommend you read carefully this policy before using our services.
1. What kind of personal data are we collecting about you?
When using our Site, you may be asked to provide us with information to benefit from our services (mandatory information is indicated by an asterisk (*), other information without an asterisk (*) are optional), some of which may identify you directly or indirectly (“Personal Data”). If you fail to fill in the obligatory boxes, your use of the Site may not be optimal or the responses to your requests not possible. This may include:
- Data supplied when requesting contact or quotations: surname, first name and e-mail address, phone number, country, city, company name, job position, event city, event start date, marketing goals, as well as any information communicated in the message.
- Data relating to your job applications: country, surname and first name, phone, email address, resumes and all information they contain.
- Data relating to your use of the Site: browsing data that may identify your terminal (computer, telephone, tablet) such as your terminal IP address, the type of browser and operating system used, as well as other information such as your Internet service provider, the website from which you visited our Site, the number of pages consulted and the time spent on each page of our Site, etc. This data is used to ensure the proper functioning of the Site, in particular its performance and security. It is also used to analyze visitor traffic, within the limits and under the conditions set out in this policy.
- Data relating to your request to exercise your rights: your surname, first name and contact details, as well as proof of identity if requested.
2. How do we collect your personal data?
Your personal data is collected both passively and actively.
Passive collection: Information relating to your use of our Site is automatically collected when you interact with its functionalities. To this end, we use “cookie” technology to collect information about visitors. Cookies are small files that are stored on any communication device (e.g. computer, telephone and tablet) when browsing the Site. These files enable the exchange of status information between the Site and the user’s terminal. You can configure your choices in this respect by clicking the button “Manage content” on the Site. However, some cookies are necessary for the operation and security of the website and cannot be refused.
Active collection: We collect data directly from you when you provide information via our Site. If you do not wish your personal data to be processed, please do not provide it. However, if this information is necessary for the provision of our services and you refuse to provide it, you will not be able to benefit from these services.
3. For what purposes and on what legal basis do we process your personal data?
Your personal data are collected and treated for the following purposes and on the following basis. You can withdraw your consent to cookies, where applicable at any time by clicking on the cookie management button “Manage consent” on the Site.
- Management of contact requests: This processing activity is based on DNP PIE’s legitimate interest in responding to contact requests.
- Consider your applications: This processing activity is based on the necessity to take steps at your request prior to entering contract.
- Measuring and analyzing the Site’s audience: We use your browsing data to measure and analyze the number of visitors to our Site. This processing is based on your consent.
- Analysis of ads performance: When you access the Site via commercial ads links (“landing page”), we collect information enabling us to analyze ads performance. This processing is based on your consent.
- Video content distribution: We offer video content that requires cookies to function. This processing is based on your consent.
- Management of your requests to exercise your rights: This processing is based on our legal obligations arising from applicable data protection regulations.
- Optimization of our Site: The use of browsing data is aimed at ensuring a suitable display on your device and guaranteeing smooth and secure browsing. This processing is based on our legitimate interest in providing you with a satisfactory and secure browsing experience.
4. How long do we keep your personal data?
Your personal data will be kept as long as necessary for the purposes for which it is to be used. The table below summarizes our retention and archiving policy:
| Active collection | ||
| Purpose of treatment | Retention period | Archiving period |
| Management of contact requests | As long as necessary to answer the request + 1 year | |
| Consider your applications | 2 years | |
| Management of your requests to exercise your rights | As long as necessary to complete your request Any proof of identity required to check the admissibility of applications is not kept beyond the time required for verification. | Information relating to the request and the action taken is archived for evidentiary purposes for the current calendar year + 5 years. |
| Passive collection | |||||
| Description / Purpose of treatment | Type of cookie | Cookies names | Browser persistance time | Retention period of data collected | |
| This cookie enhances visitor browsing security by preventing cross-site request forgery. | Necessary | XSRF-TOKEN | 2 hours | Recommandation : 25 months maximum | |
| Defined by the GDPR Cookie Consent plugin, this cookie is used to record the user’s consent for cookies in the ‘Advertisement’ category. | Necessary | cookielawinfo-checkbox-advertisement | 1 year | Recommandation : 25 months maximum | |
| Defined by the GDPR Cookie Consent plugin. This cookie is used to store the user’s consent for cookies in the ‘Analytics’ category. | Necessary | cookielawinfo-checkbox-analytics | 11 months | Recommandation : 25 months maximum | |
| Defined by the GDPR cookie Consent plugin to record the user’s consent for cookies in the ‘Functional’ category. | `Necessary | cookielawinfo-checkbox-functional | 11 months | Recommandation : 25 months maximum | |
| Defined by the GDPR Cookie Consent plugin. Cookies are used to store user consent for cookies in the ‘Necessary’ category. | Necessary | cookielawinfo-checkbox-necessary | 11 months | Recommandation : 25 months maximum | |
| Defined by the GDPR Cookie Consent plugin. The cookie is used to store the user’s consent for cookies in the ‘Other’ category. | Necessary | cookielawinfo-checkbox-others | 11 months | Recommandation : 25 months maximum | |
| Defined by the GDPR Cookie Consent plugin. The cookie is used to store the user’s consent for cookies in the ‘Performance’ category. | Necessary | cookielawinfo-checkbox-performance | 11 months | Recommandation : 25 months maximum | |
| Defined by the GDPR Cookie Consent plugin and is used to store whether or not the user has consented to the use of cookies. It does not store any personal data. | Necessary | viewed_cookie_policy | 11 months | Recommandation : 25 months maximum | |
| LinkedIn session requires this cookie to remember a user’s language setting. | Functional | lang | LinkedIn session | Recommandation : 25 months maximum | |
| Remember the language selected by the users next time they visit the website | Functional | pll_language | 1 year | Recommandation : 25 months maximum | |
| Installed by Google Analytics, calculates visitor, session and campaign data and also tracks site usage for the site analysis report. The cookie stores information anonymously and assigns a randomly generated number to recognise unique visitors. | Analytic | _ga | 2 years Recommandation : 13 months maximum | Recommandation : 25 months maximum | |
| Installed by Google Analytics | Analytic | _ga_RDHW4H7V7E | 2 years Recommandation : 13 months maximum | Recommandation : 25 months maximum | |
| Defined by Google to differentiate users. | Analytic | _gat_gtag_UA_136759371_1 | 1 minute | Recommandation : 25 months maximum | |
| Provided by Google Tag Manager to test the advertising effectiveness of websites using their services. | Analytic | _gcl_au | 3 months | Recommandation : 25 months maximum | |
| Installed by Google Analytics, this cookie stores information about how visitors use a website and creates a report analysing the website’s performance. Some of the data collected includes the number of visitors, their source and the pages they visit anonymously. | Analytic | _gid | 1 day | Recommandation : 25 months maximum | |
| Defined by Youtube via integrated YouTube videos and records anonymous statistical data. | Analytic | CONSENT | 2 years Recommandation : 13 months maximum | Recommandation : 25 months maximum | |
| Defined by Youtube and is used to track the views of embedded videos on Youtube pages. | Analytic | YSC | Youtube session | Recommandation : 25 months maximum | |
| Defined by Facebook to display advertisements on Facebook or on a digital platform powered by Facebook advertising, after you have visited the website. | Advertisement | _fbp | 3 months | Recommandation : 25 months maximum | |
| Defined by Facebook to display relevant advertising to users by tracking their behaviour on the Web, on sites equipped with a Facebook pixel or a Facebook social plugin. | Advertisement | fr | 3 months | Recommandation : 25 months maximum | |
| Defined by doubleclick.net and is used to determine whether the user’s browser supports cookies. | Advertisement | test_cookie | 15 minutes | Recommandation : 25 months maximum | |
| Used by Google via Google Analytics and Google Tag Manager to limit the percentage of requests. | Other | _dc_gtm_UA-48590804-1 | 1 minute | Recommandation : 25 months maximum | |
5. To whom are your personal data communicated?
The personal data we collect are only intended for Sharingbox’s services, each of them only treating data necessary to their missions.
Principal services concerned are the following:
- Marketing and communication
- IT
- HR
Your personal data can also be accessed by our service providers, bound to confidentiality and security contractual obligations.
Our services providers can be the following:
- Site hosting provider
- Site concepting provider
- Site maintenance provider
- Site audience analysis services
- Ad performance analysis services
- Video content display services
We do not transfer your personal data outside of Europe. We host the data on Amazon Web Services (AWS), and it is exclusively stored in Europe. We do not transfer your personal data to countries located outside of the European Economic Area.
Your personal data is used solely for internal purposes, and it is not transferred to third parties for commercial purposes.
6. How do we secure your personal data?
We are committed to ensuring the security of the data you entrust to us.
Sharingbox uses suitable security means to protect personal data from loss and theft, and also from illicit access, disclosure, copies, uses and modifications, within the following limits: it is impossible to fully guarantee the security of the Internet and the data sent to the Site, and it is impossible to act as a substitute for the precautions that you have to take (it is up to you to take all precautions necessary to ensure the confidentiality of your passwords and avoid disclosing them to any person not authorized to use them).
Our employees are bound by contractual confidentiality obligations and must comply with an internal guidelines for the proper use of the information system.
We also check that our subcontractors offer sufficient guarantees in terms of security and confidentiality.
In addition, if we become aware that a breach of your personal data for which we are responsible presents a high risk to your privacy, we will inform you as soon as possible so that you can take all the necessary precautions to limit the consequences (changing your passwords, etc.).
7. What are your rights?
Pursuant to Articles 15 to 22 of the GDPR, subject to meeting the conditions laid down by these provisions, you have the right to:
- Access all your personal data
- Rectify inexact, out-of-date, incomplete data
- Request your data erasure
- Request your data portability, if this is technically possible
- Request the limitation to the processing of your data
- Object at any time, for any personal reason, to the processing of your data
- Withdraw your consent to the processing of your data for a specific purpose prior based on this consent
- Define advance directives concerning your data after your death.
To enable you to exercise these rights, we may ask you to provide proof of identity, where there is reasonable doubt as to the identity of the applicant. In this case, the copy of the proof of identity is not kept beyond the time required for verification. We will try to comply with your request as soon as reasonably practicable and always under the timeframes set forth by applicable data protection law. Please note that we may need to retain certain of your personal data for certain purposes as required or authorized by law.
To exercise your rights, or if you have any questions regarding DNP PIE’s processing of your data, please contact our Data Protection Officer:
- By mail at gdpr@sharingbox.com
- By writing to DNP France at 50 AVENUE DAUMESNIL, 75012 PARIS.
You always have the right to lodge a complaint at the competent supervisory authority. The competent supervisory authority for France can be contacted at:
CNIL
Service des Plaintes
3 Place de Fontenoy
TSA 80715
75334 PARIS CEDEX 07
or at https://www.cnil.fr/fr/plaintes.
8. What happens if the privacy policy changes?
Our Site and our business may evolve. As a result, we may modify this Privacy Policy accordingly. We reserve the right to update and amend it at any time and without reason.
We invite you to consult this policy regularly, and more particularly before communicating any personal data.
This Privacy Policy was last updated on the date indicated above.
Your continued use of the Site following the implementation of any changes to this Privacy Policy constitutes your acceptance of the provisions of the revised Policy, as it now applies.